etruckingonline.com Operational Procedures: Accounts Receivable

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Operational Procedures: Accounts Receivable

DAILY

             4.1  CASH RECEIPTS ENTRY
             4.2  CASH DEPOSIT EDIT LIST
             4.4  CASH RECEIPTS REGISTER
          4.12.1  YTD CASH RECEIPTS HISTORY (AUTOMATIC UPDATE)
           4.9.1  BILLING STATEMENT PRINT - PRINT DAILY STATEMENTS
          4.14.3  ON ACCOUNT PAYMENT PROCESSING
                  - ON ACCOUNT LETTER PRINT

          4.14.2  ON ACCOUNT PAYMENT PROCESSING
                  - ON ACCOUNT LETTER REGISTER

BI WEEKLY

           4.9.3  BILLING STATEMENT PRINT - BI WEEKLY STATEMENTS

WEEKLY

           4.9.2  BILLING STATEMENT PRINT - PRINT WEEKLY STATEMENTS
          4.11.5  A/R PURGE AND MONTH END
                  - OPTIMIZE ACCOUNTS RECEIVABLE FILES

          4.14.8  ON ACCOUNT PAYMENT PROCESSING
                  - ON ACCOUNT DISBURSEMENT ENTRY

          4.14.9  ON ACCOUNT PAYMENT PROCESSING
                  - ON ACCOUNT DISBURSEMENT REGISTER

MONTHLY

           4.5.1  AGED TRIAL BALANCE LISTING - PRINT FULL LISTING
           4.9.4  BILLING STATEMENT PRINT - PRINT MONTHLY STATEMENTS
          4.11.1  A/R PURGE AND MONTH END - PRINT MONTH END STATEMENTS
          4.11.2  A/R PURGE AND MONTH END - PURGE PAID INVOICES
          4.11.3  A/R PURGE AND MONTH END - CUSTOMER MONTH END UPDATE
          4.11.4  A/R PURGE AND MONTH END - PURGE PAID 'Z' NUMBERS
          4.12.2  YTD CASH RECEIPTS HISTORY - PRINT LISTING
        4.14.7.1  ON ACCOUNT PAYMENT PROCESSING
                  -AGED ON ACCOUNT LETTER LISTING -PRINT FULL LISTING

AS REQUIRED

           4.3.1  CASH RECEIPTS INQUIRY - INQUIRE BY INVOICE NUMBER
           4.3.2  CASH RECEIPTS INQUIRY - INQUIRE BY DEPOSIT NUMBER
           4.5.2  AGED TRIAL BALANCE LISTING
                  - PRINT IN CUSTOMER NAME RANGE

           4.5.3  AGED TRIAL BALANCE LISTING
                  - PRINT IN CUSTOMER CODE RANGE

           4.5.4  AGED TRIAL BALANCE LISTING
                  - PRINT IN TERMINAL ORDER

           4.6.1  CUSTOMER ADDRESS LIST - PRINT CUSTOMER LIST
           4.6.2  CUSTOMER ADDRESS LIST - INQUIRE CUSTOMER CODE
             4.7  INVOICE INQUIRY
             4.8  CUSTOMER INQUIRY
           4.9.5  BILLING STATEMENT PRINT - PRINT ALL STATEMENTS
          4.10.1  ADJUSTMENT PROCESSING - A/R ADJUSTMENT ENTRY
          4.10.2  ADJUSTMENT PROCESSING - A/R ADJUSTMENT REGISTER
          4.10.3  ADJUSTMENT PROCESSING
                  - A/R CUSTOMER TRANSFER ENTRY

          4.10.4  ADJUSTMENT PROCESSING
                  - A/R CUSTOMER TRANSFER REPORT

          4.11.6  PURGE INVOICE HISTORY
          4.12.3  YTD CASH RECEIPTS HISTORY - GRAPHIC DISPLAY
          4.13.1  MISCELLANEOUS INVOICE SELECTOR
                  - MISCELLANEOUS INVOICE ENTRY

          4.13.2  MISCELLANEOUS INVOICE SELECTOR
                  - MISCELLANEOUS INVOICE PRINT

          4.13.4  MISCELLANEOUS INVOICE SELECTOR
                  - MISCELLANEOUS INVOICE REGISTER

          4.13.3  MISCELLANEOUS INVOICE SELECTOR
                  - MISCELLANEOUS INVOICE INQUIRY

          4.13.5  MISCELLANEOUS INVOICE SELECTOR - CREDIT MEMO ENTRY
          4.13.6  MISCELLANEOUS INVOICE SELECTOR - CREDIT MEMO PRINT
          4.13.8  MISCELLANEOUS INVOICE SELECTOR - CREDIT MEMO REGISTER
          4.13.7  MISCELLANEOUS INVOICE SELECTOR - CREDIT MEMO INQUIRY
          4.14.1  ON ACCOUNT PAYMENT PROCESSING
                  - ON ACCOUNT LETTER ENTRY

          4.14.4  ON ACCOUNT PAYMENT PROCESSING
                  - ON ACCOUNT LETTER INQUIRY

          4.14.5  ON ACCOUNT PAYMENT PROCESSING
                  - ON ACCOUNT LETTER MAINTENANCE

        4.14.6.1  ON ACCOUNT PAYMENT PROCESSING - OPEN ON ACCOUNT
                  LETTER LISTING - PRINT IN CUSTOMER CODE RANGE

        4.14.6.2  ON ACCOUNT PAYMENT PROCESSING
                  - OPEN ON ACCOUNT LETTER LISTING
                  - PRINT IN ON ACCOUNT FILE NUMBER RANGE

        4.14.7.2  ON ACCOUNT PAYMENT PROCESSING - AGED ON ACCOUNT
                  LETTER LISTING - PRINT IN CUSTOMER CODE RANGE

        4.14.7.3  ON ACCOUNT PAYMENT PROCESSING - AGED ON ACCOUNT
                  LETTER LISTING - PRINT IN O/A FILE NUMBER RANGE

          4.15.1  DELINQUENT RECEIVABLE SELECTOR - A DELINQUENT
                  LETTER CONSTRUCTION

          4.15.2  DELINQUENT RECEIVABLE SELECTOR - B DELINQUENT
                  LETTER CONSTRUCTION

          4.15.3  DELINQUENT RECEIVABLE SELECTOR - C DELINQUENT
                  LETTER CONSTRUCTION

          4.15.4  DELINQUENT RECEIVABLE SELECTOR
                  - PROCESS DELINQUENT LETTERS

          4.15.5  DELINQUENT RECEIVABLE SELECTOR
                  - PRIME COLLECTION CALL LOG

          4.15.6  DELINQUENT RECEIVABLE SELECTOR
                  - COLLECTION CALL PROCESSING

          4.15.7  DELINQUENT RECEIVABLE SELECTOR
                  - PRINT COLLECTION CALL NOTES

          4.15.8  DELINQUENT RECEIVABLE SELECTOR
                  - PURGE COLLECTION CALL NOTES HISTORY

          4.16.1  COLLECTION AGENCY PROCESSING
                  - INVOICE TO COLLECTION TRANSFER

          4.16.2  COLLECTION AGENCY PROCESSING
                  - INVOICE TO COLLECTION STATEMENTS

          4.16.3  COLLECTION AGENCY PROCESSING
                  - INVOICE TO COLLECTION REPORT

          4.16.4  COLLECTION AGENCY PROCESSING
                  - COLLECTION AGENCY AGING REPORT

          4.16.5  COLLECTION AGENCY PROCESSING
                  - COLLECTION AGENCY INVOICE INQUIRY

          4.16.6  COLLECTION AGENCY PROCESSING
                  -  COLLECTION TO COLLECTION TRANSFER

          4.16.7  COLLECTION AGENCY PROCESSING
                  - COLLECTION TO COLLECTION STATEMENTS

          4.16.8  COLLECTION AGENCY PROCESSING
                  - COLLECTION TO COLLECTION REPORT

          4.16.9  COLLECTION AGENCY PROCESSING
                  - COLLECTION TO INVOICE TRANSFER

         4.16.10  COLLECTION AGENCY PROCESSING
                  - COLLECTION TO INVOICE REPORT

          4.17.1  A/R SYSTEM FILE MAINTENANCE
                  - ACCOUNTS RECEIVABLE CONTROL FILE

          4.17.2  A/R SYSTEM FILE MAINTENANCE
                  - CUSTOMER MASTER FILE

          4.17.3  A/R SYSTEM FILE MAINTENANCE
                  - ACCOUNTS RECEIVABLE INVOICE FILE

          4.17.4  A/R SYSTEM FILE MAINTENANCE
                  - COLLECTION AGENCY MASTER FILE

          4.17.5  A/R SYSTEM FILE MAINTENANCE
                  - ACCOUNTS RECEIVABLE TERMINAL CONTROL

YEAR END UPDATE
NOTE: ALL MONTH END UPDATES AND REPORTS SHOULD BE COMPLETED BEFORE YEAR END PROCESSING !!!

        12.7.4.1  SPECIAL REPORTS - YEAR END UPDATE SELECTOR
                  -ACCOUNTS RECEIVABLE -CLEAR YTD DEPOSIT HISTORY

        12.7.4.2  SPECIAL REPORTS - YEAR END UPDATE SELECTOR
                  -ACCOUNTS RECEIVABLE -CLEAR YTD CUSTOMER HISTORY