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Operational Procedures:  Accounts Payable


DAILY

           5.1  VOUCHER ENTRY
           5.2  VOUCHER REGISTER
           5.3  PAYMENT SELECTIONS
           5.4  CHECK PRINTING
           5.5  CHECK REGISTER
          5.10  MANUAL/VOID CHECK SELECTIONS
          5.12  A/P ADJUSTMENT ENTRY
          5.13  A/P ADJUSTMENT JOURNAL

MONTHLY

           5.7  AGED ACCOUNTS PAYABLE REPORT
           5.9  MONTH END PROCESSING
          5.19  MONTHLY DISBURSEMENT REPORT

AS REQUIRED

           5.6  OPEN A/P REPORT
           5.8  OPEN A/P INQUIRY
          5.11  VENDOR MASTER LIST/INQUIRY
          5.14  VENDOR FILE MAINTENANCE
          5.15  OPEN VOUCHER FILE MAINTENANCE
          5.16  SPECIAL 1099 LETTER
          5.17  VENDOR LIST BY CITY/STATE
          5.18  VENDOR LIST WITH TAX ID#

YEAR END UPDATE
NOTE: ALL MONTH END UPDATES AND REPORTS SHOULD BE COMPLETED BEFORE YEAR END PROCESSING!!!

          5.20  YTD A/P DISBURSEMENT REPORT
        12.7.5  SPECIAL REPORTS /YEAR END UPDATE SELECTOR
                /ACCOUNTS PAYABLE

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